Finance and Business Assistant
£26,000 – £28,000
Coulter Elite Resourcing are looking for a Finance and Business Assistant, working for a leading business .Our client are a passionate team with a great company culture to accompany this , with exceptional customer service at every stage.
Principle Responsibilities for Finance and Business Assistant:
Duties and Responsibilities
Financial:
- Enter purchase invoice data onto computer system (all entities) and transfer to Sage.
- Record daily exchange rates into Access (daily) and Sage (monthly).
- Prepare and process supplier payment runs in Sage and online banking for approval by the CFO.
- Import daily sales ledger invoices from Access to Sage.
- Upload Sales ledger invoices, where necessary to customer portals.
- Reconcile supplier statements to all records and query where necessary.
- Manage the credit control (debt collection) process as per policy and report bi-weekly.
- Monitor the companies bank accounts online – enter payments received onto our Sage accounting system; prepare account transfers in line with instructions from the Financial Controller.
- Prepare and process agent commissions payments, ensuring they are duly authorised.
- Administration of company credit cards and employee expenses (oversee Co. credit card limits and ensure capacity availability).
- Track monthly, any Term Loan balance (and repayments / interest).
- Support the annual audit preparing information and responding to queries as required.
- Preparation of key ‘Scope 1-2-3’ measurements on a yearly basis (aiming to improve accuracy).
- Be responsible for company petty cash in a variety of currencies.
- Assist FC and MA where required in preparation of monthly management accounts.
General Business:
- Whenever possible be the first point of contact for incoming phone calls and transfer them to the correct person in a welcoming and professional manner.
- Open and distribute incoming mail and arrange for outgoing mail to be posted.
- Control (monitor and arrange replenishment of) company stationery supplies.
- Control (monitor and arrange replenishment of) kitchen supplies.
2. Deputise in the absence of key staff:
The jobholder shall partly deputise for the Management Accountant in their absence (& FC in the absence of MA).
Specifically, support the production of monthly management accounts for Australian entity & NA Corporation entity (in a timely and accurate manner) including necessary controls, esp. monthly balance sheet reconciliations e.g. proof of transfer pricing cross charges and accruals/prepayments.
3. Qualifications:
- Part qual / Qual ATT.
- Min 2 years relevant accounting experience.
- Experience of small / medium sized co. culture would be of benefit.
4. Characteristics:
- Attention to detail.
- Trustworthy/ Honesty and integrity.
- IT literate – and an interest in developing work efficiencies through IT solutions.
- Demonstrable proactive attitude.
- Able to communicate effectively and develop working relations across departments.
- Fast learner.